Privacy Policy
Who We Are and What We Do
We’re a recruitment agency connecting job seekers (that’s you!) with potential employers. To make these matches, we need to process some personal information, including things you might consider sensitive. We’re the data controller, meaning we’re responsible for protecting your information.
How We Collect Your Data
You might give us your details directly through applications or our website, or we might collect it from job boards. We only use your data to help you find work and connect you with relevant opportunities.
Why We Use Your Data
There are a few reasons we might use your data:
- To connect you with potential job openings and assess your suitability.
- To manage our database and keep your information updated.
- To send your info to interested employers (who haven’t necessarily consented to receive your CV).
- To keep you informed about similar services from us (if you’ve used them recently).
- In some cases, to comply with legal obligations or investigate potential crimes.
- To conduct internal audits and ensure we meet industry standards.
The Legal Stuff: Why We Can Use Your Data
There are four main reasons we’re allowed to use your data (we call these “legal bases”):
- Your Consent: You have the right to say no at any time.
- Legitimate Interest: We have a valid reason to use your data, as long as it doesn’t go against your expectations.
- Contractual Obligation: We need your data to fulfill our agreement with you.
- Legal Obligation: We’re required by law to process your data in certain situations.
Who We Share Your Data With
We might share your data with:
- Potential employers.
- Reference providers (past or future employers).
- Trade bodies you belong to (who might need access to candidate data).
- Auditors who ensure we operate correctly.
- Payroll service providers and umbrella companies.
- Other recruitment agencies in the chain.
- Insurers, legal advisors, and IT/CRM providers.
- Public sources for suitability checks (e.g., Companies House).
- This is only done when necessary for providing our services.
When You Must Provide Data
Sometimes, we need your data by law or to fulfill a contract with an employer. If you don’t provide it, we can’t register you as a candidate or offer you job-finding services.
Your Data: Going Abroad?
In rare cases, we might transfer your data outside Europe to connect you with opportunities. We’ll always take steps to ensure your information is secure.
How Long Do We Keep Your Data?
We only keep your data for as long as needed. Some laws require us to hold it for specific periods (e.g., at least one year after registration). We’ll keep payroll records according to tax and social security regulations. If you consent to us processing your data, we’ll follow our retention policy. After this period, we’ll ask for your renewed consent or stop processing your information.
Your Rights: You’re in Control
Here’s what you can do with your data:
- Know what we use: You have the right to be informed about the data we process.
- Access your data: You can request a copy of your personal information.
- Correct your data: If anything’s wrong, we’ll fix it.
- Erase your data: In certain situations, you can request we delete your information.
- Limit data processing: You can control how and how much of your data we use.
- Transfer your data: You can request your data in a format transferable to another service.
- Object to processing: You can object to us using your data for certain reasons.
- Withdraw consent: You can change your mind about us processing your data.
Contact Us
If you have any questions, want to access your data, or exercise your rights, please contact us using the provided details.
Address: 1 Pippin Lane, Rossett, Wrexham, LL12 0BJ
Phone number: +1 (929) 242 2850
E-Mail: info@nathanjamespersonnel.com
This Privacy Policy was last updated on 15/04/26